HIPAA Notice
This Notice explains how medical information about you may be used and disclosed, and how you can access that information. Please review it carefully.
Your PHI
Protected Health Information (PHI) includes details that identify you and relate to your past, present, or future physical or mental health condition, the care you receive, or payment for that care. We take your privacy seriously and follow HIPAA requirements when handling PHI across all of our systems.
Need Help?
Reach out if you have questions about this Notice or would like to exercise any of your privacy rights.
Effective 2026 — we will post updates here as policies change.
HIPAA Detail
This Notice describes how Peace & Heart Mind Care, doing business as Peace & Heart Wellness, handles your Protected Health Information (PHI) in compliance with federal law. PHI includes information that can identify you and relates to your past, present, or future physical or mental health condition, the care or services you receive, or payment for those services. This Notice covers every channel where we store or process PHI.
HIPAA Detail
We are required by law to safeguard the privacy and security of your PHI, provide you with this Notice so you understand your privacy rights and our responsibilities, notify you if a breach involves your unsecured PHI, and follow the terms of this Notice until it is updated. When we revise the Notice, the new version applies to all PHI we maintain, including information created before the changes.
HIPAA Detail
HIPAA allows us to use or disclose PHI without your written authorization for specific purposes related to your care and legal obligations. The most common reasons include:
Treatment
We share PHI with healthcare professionals involved in your care. For example, a nurse practitioner may consult with your therapist to coordinate treatment.
Payment
We use PHI to bill for services and collect payment from you, your insurance company, or other responsible parties. We may also send insurers details about the care you received.
Healthcare Operations
We use PHI to manage our practice and improve quality, including internal reviews, staff training, accreditation activities, and customer service.
Business Associates
We may share PHI with outside companies (billing, transcription, IT) that assist us in running the practice. These partners must sign agreements requiring them to protect your PHI.
Health Information Exchanges
If we participate in an electronic health exchange, we may share PHI with other authorized providers to coordinate care.
Family, Friends, & Caregivers
With your permission—or when allowed by law—we may share PHI with family members or others involved in your care or payment for care.
Public Health & Safety
We may disclose PHI when required by law for public health purposes, such as reporting communicable diseases, suspected abuse, or preventing serious threats to a person's health or safety.
Health Oversight Activities
We may provide PHI to agencies authorized to oversee the healthcare system, such as licensing boards or government auditors.
Legal Requirements
We may disclose PHI when required by federal, state, or local law.
HIPAA Detail
Any use or disclosure of PHI outside the situations described above requires your written authorization. You may revoke that authorization at any time in writing, except when we have already relied on it to share your information.
HIPAA Detail
You have the right to inspect or get a copy of your PHI, request corrections if information is inaccurate, ask us to limit how we use or share your PHI in certain cases, request confidential communications, and receive a list of certain disclosures we have made. Contact us if you want to exercise any of these rights.
HIPAA Detail
If you have questions about this Notice, need help understanding your rights, or wish to submit a privacy-related request, contact Peace & Heart Wellness at hello@peaceandheartmindcare.sprucecare.com or (888) 307-2199. You may also file a complaint with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated. We will not retaliate against you for filing a complaint.
